Job Description

Overview

Make a difference at one of Florida's premier institutions for education in science, technology, engineering, and math (STEM). Florida Polytechnic University, ranked the No. 1 public college in the region by U.S. News and World Report, offers a culture that prizes collaboration, innovation, and going above and beyond to ensure students and the University succeed. Florida Poly offers a small campus environment where students form connections with faculty and peers while pursuing high-value degrees in engineering and applied sciences.

The University is equipped with cutting-edge facilities and two award-winning, architecturally distinct academic buildings. Its evolving curriculum is designed to meet the needs of industry and provide a life-long educational foundation for students. Florida Poly's deliberately small classes, affordability, and outstanding graduate outcomes contribute to recognitions such as being named a top value school, ranking in the top 25 nationally for affordability, and in the top five best universities in the South for tech students. Accredited by ABET and SACSCOC, Florida Poly is educating some of the brightest minds in Florida and attracting standout talent from across the nation.

Job Title

Grants Manager

Job Description Summary

The Grants Manager is responsible for managing a diverse portfolio of grant projects throughout the lifecycle, from proposal preparation to project closeout. The role includes pre-award and post-award tasks, such as researching and identifying new grant opportunities, assisting Principal Investigators (PIs) and administrative staff with grant proposal preparation and development, budget projections and justifications, routing internal paperwork, and interpreting agency guidelines leading up to submission deadlines. Post-award tasks include coordinating contract and subcontract administration, monitoring fiscal compliance, facilitating programmatic and fiscal amendments, submitting financial reports, and completing closeout activities. The position requires strong project management and organizational skills, attention to detail, and a deep understanding of grants across federal, state, and local funding to ensure compliance with policies and regulations.

Responsibilities

• Manage all stages of the grant lifecycle: proposal development, budget creation, contract implementation, award setup, invoicing, payment applications, reporting, and close-out.
• Research and identify new funding opportunities based on the University's mission and goals.
• Assist faculty/PI in the development, preparation, and submission of grant and contract proposals following sponsor guidelines.
• Monitor and facilitate the proposal process through the routing process in compliance with University procedures and institutional signatures.
• Establish new grant awards in Enterprise system following review of the award packet including appropriate protocol and research assurances where applicable.
• Lead kickoff meetings for awarded grants to align stakeholders and set expectations.
• Conduct ongoing reviews, reconciliations, and projections of award expenditures, prepare adjustments and corrections to budgets, and prepare financial reports as required by the sponsor.
• Submit purchase and/or requisition requests on behalf of PIs following internal policies/procedures.
• Provide regular reports to PIs to review monthly transactions and payroll charges.
• Initiate and submit requests for No-Cost Extensions (NCEs), carryover, rebudgeting, changes in scope, and other changes to the award.
• Work with colleagues to resolve grant-related issues, as needed.
• Coordinate legal review of documents and obtain authorized signatures as needed.
• Interact regularly with and provide high-quality customer service to faculty and staff across all active grant projects.
• Remain current on federal and state regulations and monitor upcoming funding sources and opportunities for sponsored research projects.
• Process and monitor grant-funded student worker and graduate assistant positions.
• Gather information and respond to sponsoring agency or auditor inquiries.
• Assist with gathering data for reporting requirements and progress reports.
• Prepare appropriate documents when grants or contracts are transferred to another University.
• Complete closeout tasks for projects consistent with established timelines.
• Perform other related duties as assigned to support the Grants Administration Department.

Minimum Qualifications

• Bachelor's degree in a related field and/or two or more years of experience in research administration at an institute of higher education; OR
• Three (3) years of direct experience in grant development and/or compliance experience working with federal, state and/or local agencies.
• Knowledge and experience in working with grant and contract procedures.
• In lieu of a degree, any appropriate combination of relevant education, experience, and/or certifications may be considered.

Preferred Qualifications

• Bachelor's degree plus five (5) years of sponsored research administration experience in a higher education setting or grant-related field.
• Knowledge of OMB Uniform Grant Guidance (UGG) compliance requirements.
• Knowledge of federal agency policies (e.g. NSF, NIH, NASA).
• Knowledge of Workday ERP system.
• Pre- and post-award grant experience.
• Certifications such as Certified Research Administrator (CRA), Certified Financial Research Administrator (CFRA), Certified Pre-Award Administrator (CPRA).

Knowledge, Skills and Abilities

• Demonstrated computer competency and working knowledge of Microsoft Outlook, Word and Excel.
• Familiarity with grants at various levels, including federal, state, and local/private agencies/organizations.
• Effective grant proposal and/or budget development experience, with attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple projects and deadlines simultaneously, ensuring compliance with internal and external guidelines.

Required Licenses, Certifications, and/or Other Specific Requirements of Law

• Must possess a valid driver's license.
• This position requires a criminal background check.
• This position is subject to federal and state privacy regulations.

Normal Work Schedule

This position is salary exempt. The normal work schedule is Monday - Friday, 8:00 a.m.-5:00 p.m., however, occasional overtime (weekends and evenings) may be required.

Target Hiring Salary

$55,000 - $65,000 commensurate with experience.

Application Deadline Date

The position will be open for 14 days, and screening of applicants may begin immediately.

Application Process

In addition to completing the online application, all applicants are required to upload the following as attachments (preferably in PDF format):

• Cover Letter
• Resume
• List of at least three professional references (names and contact information)

Diversity Statement

Florida Polytechnic University is an equal opportunity/equal access institution. It is the policy of the Board of Trustees to provide equal opportunity for employment and educational opportunities to all without regard to race, color, national origin, ethnicity, sex, religion, age, disability, sexual orientation, marital status, veteran status or genetic information.

Employment is contingent upon eligibility to work in the US. An appointment is not final until proof is provided.

Benefits

Florida Poly offers health benefits (through the State of Florida) to help meet the needs of employees and families, including health, life insurance, and worker's compensation. Benefits are administered through People First on behalf of the State of Florida.

Florida Poly also offers retirement options, including state plans and voluntary retirement options.

Special Instructions Regarding Attachments

Required attachments are listed on each posting. Attach all required documents in the Resume/CV field before continuing through the application. Once submitted, changes are not permitted and additional attachments may not be considered. An unofficial copy of the degree/transcript is acceptable during the application process; official transcripts are required upon hire. Foreign transcripts require an equivalency statement from a certified evaluation service. All documents must be received by the closing date. This position may require a background check, including level II screening as required by the Florida Statute 435.04.

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